Introduction

CharityGolfEvent.com ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform to organize and manage charity golf events.

Information We Collect

Account Information

When you create an account, we collect your name, email address, and organization details. If you connect a payment provider (Stripe Connect), we process your business information through our secure payment partners.

Event Data

We collect and store information you provide when creating and managing events, including: event details, player information, team rosters, sponsor information, registration data, scoring records, auction and raffle details, and communication preferences.

Payment and Transaction Data

When you process payments through our platform, we work with Stripe to securely handle payment information. We store transaction records including amounts, dates, and platform fees, but we do not directly store full credit card numbers.

Usage and Analytics Data

We automatically collect certain information when you use our platform, including IP addresses, browser type, device information, pages viewed, and interaction patterns. This helps us improve our service and provide better support.

Cookies and Tracking Technologies

We use cookies and similar technologies to maintain your session, remember your preferences, and analyze platform usage. You can control cookie preferences through our cookie consent tool and your browser settings.

How We Use Your Information

• Provide, operate, and maintain our event management platform
• Process registrations, payments, and donations for your events
• Send transactional emails (confirmations, reminders, notifications)
• Generate QR codes, scorecards, reports, and other event materials
• Enable event-day operations including check-in, scoring, and leaderboards
• Communicate with you about your account and events
• Improve our platform and develop new features
• Detect and prevent fraud, abuse, and security issues
• Comply with legal obligations and enforce our terms

How We Share Your Information

With Event Participants

Information you publish through event pages (event details, leaderboards, sponsor information) is publicly accessible via the event's public URL.

With Service Providers

We share information with trusted third-party service providers who help us operate our platform, including: Vercel (hosting), Supabase (database), Stripe (payments), and Resend (email delivery). These providers are contractually obligated to protect your information.

For Legal Reasons

We may disclose information when required by law, legal process, litigation, or to protect the rights, property, or safety of CharityGolfEvent.com, our users, or others.

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your information becomes subject to a different privacy policy.

Data Retention

We retain your account and event data for as long as your account is active or as needed to provide services. You may request deletion of your account and associated data at any time, subject to our legal obligations to retain certain records (e.g., financial transactions).

Data Security

We implement industry-standard security measures to protect your information, including encryption in transit (HTTPS/TLS), secure database access controls, regular security audits, and limited employee access to personal data. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access and receive a copy of your personal data
• Correct inaccurate or incomplete information
• Request deletion of your data
• Object to or restrict certain processing activities
• Data portability (receive your data in a structured format)
• Withdraw consent where processing is based on consent
• Opt out of marketing communications

To exercise these rights, please contact us at privacy@charitygolfevent.com.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We take appropriate safeguards to ensure your data receives adequate protection in accordance with applicable data protection laws.

Children's Privacy

Our platform is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Email: privacy@charitygolfevent.com

For general inquiries, visit our contact page.